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Administrative Assistant

Closing Date: Tuesday, November 28, 2022 at 12 noon

Reports To: Executive Assistant

Position Status: Term Position, Part Time (0.5EFT)

Hours of Work: 20 hours per week for a 3-month term

Salary Range: $13.50 - $15.14 based on qualifications 

Position Summary: Performs a variety of simple to complex, regular operational support and confidential administrative duties requiring a thorough knowledge of organizational procedures & policies. This position provides clerical assistance to the Executive Assistant and performs other related work as required. This position requires the ability to work independently, exercising good judgment and initiative. 

 Job Responsibilities and Duties:

  • Input weekly donations for all sites to donation software and provide reports
  • Update the information of members’ database in the church management system
  • Process the application, requirements, and scheduling of the Lead Pastor’s services such as pre-marriage counselling, officiating of wedding, baby dedication, and funeral service
  • Assist in the management of the church volunteers’ Plan to Protect requirement
  • Print and mail donation receipts v  Undertake the task of receiving and routing phone calls
  • Sort, track and distribute all incoming and outgoing mails and e-mails
  • Assist in the preparation of regularly scheduled reports and presentation 
  • Develop and maintain an efficient documentation and filing system
  • Provide general support to visitors 
  • Perform other duties as assigned  

Job Skills and Requirements

  • Proven experience as an administrative assistant 
  • Knowledge of office management systems and procedures 
  • Proficiency in MS Office (MS Word, Excel, and PowerPoint) 
  • Excellent planning and time management skills
  • Attention to detail, problem solving skills and follow-through on assignments and deadlines
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task and prioritize daily workload
  • Discretion and commitment to confidentiality
  • Timely attendance with ability to vary schedule when needed
  • Regular attendee of IWC and an active member of a Life group