As part of this commitment, International Worship Centre has adopted the following ten principles, based on the values set by the Canadian Standards Association’s Model Code for the Protection of Personal Information and Canada’s Personal Information Protection and Electronic Documents (PIPEDA) Act.
This is to ensure that all personal information is properly collected, used only for the purposes for which it is collected and is disposed of in a safe and timely manner when no longer required.
The Church is responsible for maintaining and protecting the personal information under its control. The Church has appointed a Privacy Officer who is responsible to ensure that the Church complies with its privacy obligations in accordance with applicable privacy laws.
2. IDENTIFYING PURPOSES
The Church shall identify and explain the purposes for which it collects personal information, to the person from whom the personal information is being collected, before or at the time the information is collected.
Consent will be obtained either orally or in writing from the person whose personal information is collected, used, and disclosed, unless obtaining the consent would be inappropriate or not required by law. Sometimes the person’s consent may be implied by virtue of their membership in the Church or because of the person’s conduct within the Church. For greater clarity, express consent, either orally or in writing, will be obtained whenever confidential information is requested, including, without limiting the generality of the foregoing, an individual’s record of giving, and personal health or medical information, notwithstanding the status of membership or the person’s conduct. When it is appropriate, written consent will be obtained. Written consents will be kept on file for as long as the information is reasonably necessary. A person may withdraw his or her consent at any time, subject to legal or contractual restrictions and reasonable notice. The person will be informed of reasonably foreseeable implications of the withdrawal.
4. LIMITING COLLECTION
Information collected will be limited to that required for the purpose or purposes identified by the Church. The Church is committed to collecting personal information in a fair, open and lawful manner.
5. LIMITING USE, DISCLOSURE AND RETENTION
Personal information will be kept accurate, complete, and up to date, as new information is provided.
Personal information will be protected with appropriate security safeguards: i.e., physical measures, technological tools, and organizational tools. The Church shall make reasonable effort to ensure that all staff and volunteers be made aware of the policies and procedures in place to maintain confidentiality of personal information.
Specific, understandable information will be made readily available regarding the Church’s personal information policies and practices.
9. ACCESS TO PERSONAL INFORMATION
Access to personal information will be granted, where the Church is legally required to release the information and provided that the disclosure does not violate any applicable statutes or contracts, to the person to whom the information pertains where there is an appropriate written request. The existence, use and disclosure of the personal information will be granted within a reasonable period of time. Any inaccuracy or incompleteness of personal information will be amended as required. An individual, upon request, shall be given information in regard to the existence, use, and disclosure of their personal information. The Church shall respond to such request within a reasonable time.
In the event that the Church cannot provide such information, the reasons for denying access shall be provided to the individual upon request.
10. CHALLENGING COMPLIANCE
Complaints or inquiries about the collection, use, disclosure, or retention of personal information and the Church’s compliance with these ten principles should be directed to the Privacy Officer. The Privacy Officer will investigate complaints and ensure that appropriate measures are taken. The development of the Church’s policies and procedures for the protection of personal information is an ongoing process. Due to changes in technology and legal requirements, the Church may revise this policy from time to time. Any questions or inquiries concerning compliance with our privacy policies and procedures may be addressed to the Privacy Officer by mail at: International Worship Centre, 1077 St. James St., Winnipeg, MB, R3H 0K6, Attention: Privacy Officer.